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Police Background Checks

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***Please note that due to high volumes, all types of police record checks are currently taking approximately four weeks to complete***

 

Please be advised that on Tuesday October 30th, 2018 the Records Counter at 5700 Valley Way, Niagara Falls will be closed to accommodate for staff training on the new Police Record Checks Reform Act (2015), which takes effect on November 1st, 2018.  

As such, absolutely no police record checks will be processed on the spot on this date.  

The Niagara Falls Headquarters Front Desk will be offering intake services only for any police record check applications, Freedom of Information requests, Insurance requests, etc., however, it is requested that you attend on a different day as staffing levels are lower, which may result in long line-ups.  All other Niagara Regional Police Service district front desks will be operational on this date for applicants to apply in person for any request if so desired. As well, if you would like to apply for your police record check online, you can visit our Online Police Record Check Application Page to do so at http://www.policesolutions.ca/checks/services/niagara/.

Please be advised that the Records Counter will be back to regular operating hours (8:00am – 6:00pm) on Wednesday, October 31st, 2018.

The Niagara Regional Police Service appreciates your understanding in regards to this disruption to public service.

 

How do I apply?

You can attend in person with two pieces of government issued identification (one with a photo).

Provide any other names used (maiden name, legal name change, etc.).

Provide proof of a permanent address within the Niagara Region.

All police record checks are processed on a first come, first served basis.  The turnaround time is two weeks for all application types.

Police Record Checks may be done while you wait at 5700 Valley Way, Niagara Falls - provided you do not have a criminal record; have not resided outside the jurisdiction in the past five years; or there isn't a long line up at the Records counter.  Hours of operation are 8:00am to 6:00 pm. Monday to Friday.

Forms

The following are forms that can be printed up and filled out at home then dropped off at the Records Counter at 5700 Valley Way in Niagara Falls or the front desk at any station.

Police Record Check Application Form

Self-Declaration Form

Online Applications

If you would like to apply for your police record check online please visit our Online Police Record Check Application Page

Fees

$ 50 paid employees

$ 20 volunteers and non-paid student placements

(Additional $10 on-line fee)

Fees are non-refundable

IMPORTANT NOTICE

Payment Policy Adjustment

Effective October 1, 2018

Please be advised that effective October 1, 2018 payment may be made by Debit, Visa or MasterCard.

Cash will no longer be accepted.

Types of Police Record Checks

Niagara Regional Police offers three types of police record checks:

  • Police Criminal Record Check (PCRC)
  • Police Criminal Record and Judicial Matters Check (PCRJMC)
  • Police Vulnerable Sector Check (PVSC)

Please read the following for more detailed information about each level of check:

Information for Agencies

Information for Applicants

Applicants Under the Age of 18 Years

The Police Record Checks Reform Act 2015, comes into force November 1, 2018 and establishes clear and consistent rules to govern police record checks in the province to protect public safety and strengthen individual civil liberties by removing unnecessary barriers to employment, education and volunteer opportunities.

It prevents the disclosure of unnecessary information and standardizes the process by clearly defining three types of police record checks:

  1. Criminal Record Checks
  2. Criminal Record and Judicial Matters Check
  3. Vulnerable Sector Checks

Most organizations are not legally obligated to request police record checks when screening individuals.  If a record check is necessary for a position, it should only be done as the last step in the hiring process – after the standard screening tools have identified an individual as a suitable candidate for an employment or volunteer opportunity.

What other screening tools can an organization use?

  • Resumé 
  • Personal reference checks
  • Interviews
  • Orientation sessions
  • Job shadowing
  • Follow up reviews
  • Feedback from clients

Other assessments as appropriate (e.g., some professions, such as policing and aviation, require medical examinations to assess physical and mental health).

Youth applicants or volunteers under the age of 18

As of November 1, 2018, community organizations, charities and sport groups will no longer be entitled to use police checks as a screening tool when considering youth for employment or volunteer work.

In accordance with Ontario's Police Record Checks Reform Act and the Youth Criminal Justice Act, police services can only provide Record Checks to applicants who are under the age of 18 and applying for positions with municipal, provincial or federal governments.

As a result, police are not permitted to provide record checks for youths seeking a position with non-government organizations, such as sports groups, not-for-profit agencies, charities, hospitals and school boards.

This communication is intended to educate non-government organizations about changes to Police Record Checks pertaining to youth under the age of 18.

Additional information can be found on the Ministry's website at…

www.ofm.gov.on.ca/english/police_serv/PoliceRecordsChecks

Fingerprinting

Niagara Regional Police currently provides fingerprint services for Police Vulnerable Sector Check (PVSC) applicants who have received notification from our Service that the extra fingerprint step is required. We also currently provide fingerprint services for Adoption applicants who submit their police record check applications to our Service.

Appointments may be made by calling 905-688-4111 ext. 4400.                                                               Fingerprints are done at 5700 Valley Way, Niagara Falls.

A local company is available to provide fingerprint services for applicants who have been asked to submit fingerprints to the RCMP for the following types of applications:

  • Immigration
  • Citizenship
  • Permanent Residency
  • Record Suspensions (Pardons)
  • Work Permits
  • Employment
  • Controlled Goods
  • Adoption
  • Waivers
  • All other non-criminal purposes

Please contact Fingerprints Niagara at (289) 213-1183 or visit their website Fingerprints Niagara for further information.

 

Please email backgroundchecks@niagarapolice.ca with any questions.